A Complete Guide: How to Use Notion AI to Enhance Your Workflow

Notion has joined the emerging AI revolution and made its workspace more resourceful than ever. Now you can enjoy the power of Artificial Intelligence right in your Notion workspace.

But how can you utilize it to your advantage and simplify your workflow?

That’s what I’m here to talk about.

In this blog, I’ll show you how to use Notion AI to increase your productivity and leave your competition behind. So buckle up and enjoy the read.

What is Notion?

If you don’t already know about Notion, let me introduce it first.

Notion is a multipurpose tool that you can use for project management, task management, note-keeping, document writing, Wikis, etc. Those are just the tip of the iceberg, though, as Notion allows you to accomplish much more inside its workspace.

If you’re interested to learn more about “what is Notion?” and “what you can do with it,” then watch this introductory video of Notion.

👉 If you're a fan of AI tools, you can read our blog on 30 Best AI Tools to become a master of productivity.

What is Notion AI?

Notion AI offers functionalities that are almost similar to other AI writing generators like ChatGPT. The main difference is that it is more customized to help you be more productive in your Notion workspace.

Notion AI is powered by GPT-3 natural language processing (NLP) model. It allows you to write a prompt describing what you want, and it’ll generate a relevant response based on that. A simple yet effective approach.

Here’s an introductory video of Notion AI for you to explore and learn more about it.

Notion AI was introduced in November 2022 for a limited number of users and became available for everyone in February 2023.

How to Use Notion AI

Now, it’s time to show you how to use Notion AI to your benefit. You can get a lot done in a short amount of time to boost your productivity. Here are some common use cases of Notion AI:

Generate New Content

You can prompt Notion AI to generate fresh content for you. You can write a blog, social media post, essay, email copy, job description, and more with this powerful AI tool.

As you can generate a wide range of content types, there’s room for you to play with. If you can leverage it properly, it can bring the boost you need to scale your marketing efforts.

Modify Existing Content

You can tell Notion AI to summarize any existing content to get a summary of any long content. It helps you easily understand any content's context without fully reading them. It saves you valuable time and effort.

You can even change the writing tone to make it more casual or professional. It truly gives you the boost you need to make your writing irresistible.

Here's the summarized version.

Brainstorm Ideas

Notion AI can be your partner in brainstorming. Give it the prompt to generate ideas on any topic, and it’ll instantly come up with a long list of creative ideas.

You can use them as your starting point, mix them up with your creativity and end up with a mind-blowing idea for your next project.

Write Drafts

You can generate drafts of various content with Notion AI to kick things off. For example, you can prompt it to create an outline for a blog and then use that outline to write the blog.

You can then modify that draft to fit your preference and publish it. It’s that easy.

Analyze Meeting Notes

Are you having a hard time finding the key points from a pile of messy meeting notes? Just give it to Notion AI.

It can summarize your meeting notes or give you a list of action items to work on. It can be a lifesaver when you have a short time to make a presentation using the meeting notes.

Fix Spelling and Grammar

Need a helping hand in proofreading your writing? Notion AI has got you covered there, too.

You can select the text block you want to check and use the feature “Fix Spelling and Grammar” in Notion AI. It will provide you with a new copy by fixing all the errors.

It can spare you from the monotonous job of manually searching for spelling errors and grammatical inconsistencies.

Translate Content

Notion AI can translate your content into multiple languages, including Spanish, French, German, Chinese, Korean, etc. This feature can open a door for your content to reach a global audience.

Do Background Research

When you are working on a project requiring a lot of research, you can use Notion AI as your personal research assistant. You won’t need Google or other alternative search engines to find any information or context of any topic.

You can do all of that inside Notion. Just write everything you want to know in the prompt, and Notion AI will handle the rest.

Find Answers from Your Workspace with Notion Q & A

Notion's workspace contains essential information like product plans, HR policies, and onboarding documents. Finding answers within these pages can be time-consuming for team members.

The Q&A feature helps quickly access information within the Notion workspace. This feature allows employees to focus better by reducing the need for searching and context-switching.

Other Use Cases

Here’s a list of some other use cases of Notion AI that are worth mentioning.

Explore how to use bing ai in our simple guide.

Limitations of Notion AI

Notion AI has limitations similar to those of other AI text generator tools. Here’s what Notion AI has to say about its limitations:

Here are some more limitations of Notion AI collected from the Notion user guide.

Is Notion AI free?

Notion AI is free for a limited number of responses. You will have to purchase the AI add-on after the limit is exceeded. You can check your remaining AI responses by clicking Settings & Members and then the Upgrade option inside the Notion workspace.

Is Notion AI better than ChatGPT?

No, even though Notion AI is performing exceptionally well, ChatGPT is a more advanced tool in this space. The use cases of ChatGPT are far more diverse than Notion AI, but Notion AI beats ChatGPT in terms of providing you with the power of Artificial Intelligence inside an organized workspace and text editor.

How to Get Access to Notion AI?

You can access Notion AI if you’re a Notion workspace owner. You can try the AI add-on for free with a limited number of responses. After that, if you want to continue using AI features, you can pay $8 to $10 per member per month.

Once you purchase the add-on as a workspace owner, all the members in your workspace will get access to Notion AI. You and your team can then use Notion AI and generate unlimited responses. You can even reduce AI functionalities based on your usage.

You can activate Notion AI in one of many ways. You can:

Conclusion

If you are a fan of Notion, you will definitely love the power Notion AI will hand over to you. You can take your productivity and content game to a whole new level with the help of it.

It certainly won’t do everything perfectly, but it can do enough to help you get started. Just be extra careful when you use AI-generated content. Check the facts it provides and modify the writing to align with your vision.

Explore the capabilities of Notion AI for yourself and decide which features are most beneficial for you. I’m confident that you’ll find some interesting use of it.

Happy exploring!